Privacy and Processing of Personal Data (GDPR)

For Open House Stockholm, personal integrity is important. Therefore, we always strive to maintain a high level of data protection. In this policy, we explain how we collect and use personal data. We also describe your rights and how you can exercise them. You are always welcome to contact us if you have any questions about how we process your personal data.

What is Personal Data and What is Processing of Personal Data?

Everything that can be directly or indirectly traced to a living physical person is covered by the term personal data. It includes not only names and personal identification numbers but also, for example, images and email addresses.

Processing of personal data encompasses everything that is done with the personal data in IT systems, whether it involves mobile devices or computers. This includes, for example, collection, registration, structuring, storage, processing, and transfer. In some cases, even actions performed outside of IT systems can be considered processing.

Data Controller

Open House Stockholm, with organization number 802499-8604 and address Glasbruksgatan 36, 116 20 Stockholm, is responsible for the personal data processed about you. Open House Stockholm is therefore the data controller for your personal data.

What Personal Data Do We Collect About You and Why?

We process your personal data to provide our services to you, which means only to enter into or fulfill a contract with you as a customer.

We process your personal data to provide the services and products you have requested (such as a newsletter or participation as an exhibitor). We will also process your personal data to maintain and manage our relationship with you and, where applicable, to administer the contract with you or your employer.

What Data Do We Collect About You – and Why?

We collect your personal data, for example, when you provide your information in connection with signing up to receive newsletters, ordering services and/or products from us, or contacting us. We strive to process as little personal data about you as possible. This means that we do not collect more personal data than necessary to enter into or fulfill a contract with you. To enter into and fulfill a contract with you, we need information about your first name, last name, email address, address, and other contact details. We do not obtain your personal data in any other way than through your provision of the information to us.

If you have not given us your consent, we do not use your personal data for marketing purposes.

How Do We Protect Your Personal Data?

Your security is important to us. Therefore, we have taken appropriate technical, organizational, and administrative security measures to protect your personal data from unauthorized access and other unlawful processing. We regularly analyze and evaluate the measures to ensure that the protection of your data is as secure as possible.

To Whom Do We Disclose Your Information?

We do not disclose your information to other companies or organizations unless required by law or necessary to fulfill our statutory or contractual obligations to you.

We may disclose your personal data to any of our partners, suppliers, or subcontractors, but only if necessary for us to fulfill our obligations to you as a customer. We never disclose more personal data than is necessary.

When required by law, we may need to disclose your information to authorities and other organizations. We may also need to disclose your information if necessary to exercise, establish, or defend our legal claims.

We never disclose your personal data to other companies or businesses for marketing purposes.

On What Legal Grounds Do We Process Personal Data About You?

We only process the personal data we need to provide our services or deliver our products to you, i.e., when we enter into or fulfill a contract with you. If we process additional data, we will obtain your consent or ensure that the processing is permitted based on another legal ground.

How Long Do We Process Your Personal Data?

We retain your data as a customer for the duration of the contract with you and for a reasonable time thereafter. In most cases, this means that we do not retain your personal data for more than a year from the termination of the contract, but under certain conditions, we may keep your data for a longer period. This applies, for example, when required by law or when the data may be needed to establish, exercise, and defend legal claims.

Your Rights

When we process personal data about you, you, as a registered person, have several rights. You have the right to contact us at any time regarding these, and if you wish to exercise any of the rights described below, you can easily reach us at info@openhousestockholm.com.

We reserve the right to take appropriate protective and security measures to ensure that you are who you claim to be when you contact us. If you cannot credibly prove your identity, we may not be able to accommodate your request.

Access to Personal Data

You have the right to know what personal data we process about you. If you want to know, you can obtain a compiled register extract from us containing the personal data we process about you.

Correction and Deletion

If we process your personal data incorrectly or if we no longer need the data, you have the right to have it deleted. If the data is incomplete, you have the right to have it completed. Keep in mind that we may not be able to provide our services to you if you request the deletion of your personal data.

Data Portability

Under certain circumstances, you have the right to receive the data we process about you in a general, written, machine-readable, and structured format. This right applies to the personal data you have provided to us and which we process based on your consent or when the personal data is required to enter into or complete a contract with you.

Restriction of Processing

Under certain conditions, you have the right to request that we limit our processing of your data. This means that we mark the data so that we only process it for certain specific purposes in the future. It is not certain that we can provide our services to you if we restrict the processing of your personal data.

Right to Object

You have the right to object to the processing of personal data performed to carry out a task in the public interest, as part of official authority, or following a balance of interests. We do not process your personal data for any of these purposes or based on any of these grounds. You, therefore, cannot raise objections to our processing on this basis.

Right to File Complaints

You have the right to file a complaint with the Swedish Authority for Privacy Protection (Integritetsskyddsmyndigheten) if you believe that we are processing your personal data incorrectly. You can read more about this on the Swedish Authority for Privacy Protection's website: https://www.imy.se.

Contact

You can contact us at any time by writing to info@openhousestockholm.com if you want to know more about how we process your personal data. You can also read more about us on our website https://www.openhousestockholm.com.